PILOTS New Visions pilots involve work with a subset of schools to develop effective processes, tools and/or resources capable of scaling across the network. Pilots are designed to address common challenges in school level systems for which neither schools nor New Visions has sufficiently developed solutions. and consists of three stages: determination of need/feasibility, testing and development and formalizing for scale.



ATTENDANCE

PILOT LEAD

Erik Laby  

CORE SYSTEM(S)
Attendance

GOALS
The goals of this pilot are to create a daily attendance digest that goes out to key staff members notifying them of every instance of an absence for students in their case load, allow schools to test a set of advanced features in the Attendance Heat Map including facilitating and tracking of outreach to families and develop models of roles, procedures and meetings that effectively utilize these tools to improve student attendance and reduce chronic absenteeism. 

SUMMARY OF ACTIVITIES
Participants will assign students to adults, creating a manageable caseload structure for each adult; determine the method of upload of daily attendance to the Heat Map (automated or manual push); preview daily digest email, modifying it to suit schools’ communication structures around attendance; routinize system such that emails are generated every school day; monitor outreach and view student level attendance analysis alongside outreach

KEY RESOURCES:
Attendance Heat Map User Guide



CURRICULUM

PILOT LEAD
Danny Voloch  

CORE SYSTEM(S)
Curriculum

GOALS
New Visions is currently developing curriculum for the following courses that terminate in a Regents exam: Algebra, Algebra 2, Earth Science, Geometry, Global History, Living Environment, and US History. Our curriculum projects involve the following components: (1) curating and, in a limited number of instances, creating materials  and developing standards-aligned courses with quality formative assessments and tools, shared across classrooms and schools, (2) offering intensive professional development in delivering, analyzing and improving standards-aligned pedagogical practice premised on the collective use of these materials, (3) establishing vibrant networks of New York teachers around shared instructional goals, and (4) aligning school systems and supports with recommended classroom strategies.

There are a number of ways that schools participate in the curriculum projects: a limited number of core schools have agreed to implement the curriculum and assessments, have their teachers participate in professional development, and receive targeted coaching from the Instructional Specialist who developed the curriculum; a larger number of schools (PD only) are implementing the curriculum and sending their teachers to professional development workshops; and every school can access all of the New Visions curricular materials online and reach out to an Instructional Specialist with specific questions. Every New Visions school was invited to become a PD only school at the end of SY 2014-15.

SUMMARY OF ACTIVITIES
Pilot teachers participate in unit-based full-day professional development sessions in which they have the opportunity to discuss the successes and challenges their students encountered in the previous unit, preview the material in upcoming units, experience some component of the curriculum (e.g. laboratory experience or model lesson), and lesson plan together. 

KEY RESOURCES:
Curriculum Pilot websites



CloudLab MODEL CLASSROOM

PILOT LEAD
Danieta Morgan  

CORE SYSTEM(S)
Google Apps for Education

GOALS
The purpose of this pilot is to familiarize schools with the Model CloudLab Classroom which leverages the power of Google Drive and Classroom as the primary work-space, where students perform the bulk of their written work and have easy access to core curriculum and assignments. Teachers distribute and collect student assignments, manage student data, and implement an efficient daily routine using Drive, Classroom, and additional web and mobile-friendly tools.  Beyond transforming their own practice, the model classroom teacher is empowered to play a technology leadership role within the school and network, sharing their expertise in implementing a variety of digitally-enhanced teaching strategies.  Our goal is for model classrooms to serve as the foundation and launching point for both school and network wide spread of technology integration within the classroom.

SUMMARY OF ACTIVITIES
Participants will engage in an intensive, month-long one on one series of in-person and virtual “check-ins” to create a model Google Apps classroom as well as develop a PD that can be given to other staff at the end of the month.  These supports will be organized into six engagements scheduled over the course of 30 days, followed by a monthly follow-up check in that will serve to connect model teachers across schools and reinforce practice.  Schools will start their “Launch Month Intensive” on a rolling basis, as New Visions support staff is able to accommodate. 

KEY RESOURCES
Program Details  
 •   Sign Up Form



IEP GENIE

PILOT LEAD
Caitlin Gregg  

CORE SYSTEM(S)
IEP Annual Reviews

GOALS
The purpose of this pilot is to test tool/web app connected to sorter that allows schools to compile any and all info related to IEP annual and triennial reviews. Also assists with set up of various IEP-related meetings using web app-embedded IEP calendar and email reminders to teachers to complete feedback for students with upcoming reviews.

SUMMARY OF ACTIVITIES
Participants will fill out a form of interest and participate in Google hangouts to review/assist with setup process, email assistance, check-ins once Genie is up and running to gauge progress/collect feedback

KEY RESOURCES:
Genie Help Guide



MARKING PERIOD ANALYZER

PILOT LEAD
Christine Han
  

CORE SYSTEM(S)
Programming/academic interventions

GOALS
The purpose of this pilot is to deepen our understanding of how schools who have historically struggled to maximize opportunities for students to pass required courses use marking period data to target “critical to pass” students.  To do this, the pilot will support schools in developing processes to ensure that: appropriate staff members are being assigned critical tasks (eg, conducting outreach, checking in with individual struggling students, etc.); the right information (eg, Regents exams that student is scheduled for, what courses they need to graduate, their grades in those courses, etc.) is getting to the right staff members in a timely and coordinated manner; a system of monitoring student progress & associated support activities (ie, outreach) is established.  The information collected will be synthesized and takeaways will be shared with schools in our network.  

SUMMARY OF ACTIVITIES
Participants will work with the New Visions tool lead to review the tool and discuss additional feature requests; work with designated school-facing New Visions staff to develop/adapt existing marking period analysis protocol for effective tool usage; work with New Visions school-facing staff to provide more intensive, individualized support in using tool and in managing the use of marking period data

KEY RESOURCES:
Overview of MP tool



PER SESSION MANAGEMENT SYSTEMS

PILOT LEAD
Vicki Sittenfeld  

CORE SYSTEM(S)
Business systems/per session activities

GOALS
The purpose of this pilot is to create and strengthen a comprehensive workflow around per session activities in a handful of schools.  The pilot will support the integration of per session activities with overall school goals and daytime activities including evaluation of results vs cost; improved accountability, internal controls and protection from negative audit findings; integration with budget management including expenditure monitoring and controls; eliminate overspent jobs and payrolls against the wrong job; reduce paperwork while improving documentation; increase predictability and eliminate guesswork around process, budget and expenditures; and enhance communication among staff working per session, supervisors, secretaries and other involved in the administration of per session activities.

SUMMARY OF ACTIVITIES
Through school visits and Google Hangouts, participants will identify a key player at each participating school who will lead the work, create an overall framework of required components of a per session system, create ‘model’ workflow that can be adapted in each school, assess current system and identify key areas for improvement against the framework and workflow, identify key players at each school and create specific goals and workplan, create, adapt and implement specific procedures and tools that support the lifetime of per session activities from planning to posting to supervision to timely and accurate payroll entry to monitoring expenditures, create and deliver training modules. 

KEY RESOURCES
Per Session Systems Framework   •    Per Session Tracking Form



GAFE DOMAIN SECURITY AUDIT AND USAGE ANALYTIC REPORTING DASHBOARD

PILOT LEAD
Caitlin Gregg  

CORE SYSTEM(S)
GAFE Admin Console

GOALS
The purpose of this pilot is to perform an audit of all Affinity school GAFE security settings. During the audit, targeted settings will be updated/changes recommended to the school based on current security set up. Another main goal of this project is to have all Affinity schools added to New Visions’ Reseller’s Console, which will allow us to more comprehensively monitor domain settings for potential security problems, help ensure student data privacy, and better target supports to specific school needs. We will also be running the NV GAFE usage reporting script on each school as a part of the audit in order 

SUMMARY OF ACTIVITIES
Participants will submit an audit request form distributed to Affinity schools, Caitlin will perform the audit and follow-up through a scheduled Google Hangout to discuss findings with tech lead/principal/other relevant staff, school added to NV Reseller’s Console, culminating in NV’s Google Apps for Education Usage Reporting Script being run for the school.

KEY RESOURCES
Domain Audit Template   •    Audit Best Practices Form



STAFF INTRANET PILOT

PILOT LEAD
Caitlin Gregg  

CORE SYSTEM(S)
Google Sites

GOALS
The purpose of this pilot is to target schools in need of staff intranet assistance and use structured hangout time over the course of a few months to assist school in creating and learning to maintain an internal staff site to house all important staff-facing documents and information.

SUMMARY OF ACTIVITIES
Participants will register using a Google form sent to specific users, followed by a more generalized form dispersal to Affinity schools. A series of Google Hangouts with a staff member focusing on either creating a new staff Intranet or building on a current staff site will be conducted.  All Hangouts will be scaffolded to focus on specific, individualized benchmarks based on school needs.

KEY RESOURCES
Overview doc



REGENTS PREP PLANNING TOOL PILOT

PILOT LEAD
Christine Han  

CORE SYSTEM(S)
Programming/Academic Interventions

GOALS
The purpose of this pilot is to find features of the tool that should be build out based off user feedback, understand how these features improve the utility of the tool for school staff and understand more deeply how schools are using this tool overall.

SUMMARY OF ACTIVITIES
Participants in this pilot will work with the New Visions Tool Lead to discuss the feasibility of advanced features, meet regularly with the New Visions Too Lead to address any overarching issues during pilot,  receive support in how to set up advanced features and will have direct access to our Systems and Data teams to help provide information on additional features, data view that can be embedded in the tool to help with their processes.

KEY RESOURCES
Overview Video   •   Overview doc   •   Supplemental video



ATTENDANCE RANDOMIZED CONTROL TRIAL

PILOT LEAD
Christine Han  

CORE SYSTEM(S)
Attendance

GOALS
The purpose of this pilot is to assist in implementation of RCT with fidelity to study design and to determine whether text messages serve as a more effective method of informing parents of student absence than phone calls/other methods of outreach and to develop an understanding of how schools use this tool to routinize outreach.

SUMMARY OF ACTIVITIES
Participants will work with NVPS and MDRC team to design RCT, develop any necessary protocols, beta test, and coordinate implementation logistics.

KEY RESOURCES
Coming Soon!



USING GOOGLE APPS FOR EDUCATION IN CLASSROOMS

PILOT LEAD
Danieta Morgan  

CORE SYSTEM(S)
Google Apps for Education

GOALS
The purpose of this pilot is to provide overall support to schools in the effective instructional use of Google Apps for Education (GAFE) with students.   This includes ensuring strong systems for provisioning and updating student accounts and Google Classroom rosters, developing automated progress reports, managing Chromebooks, creating student online portfolios, and much more!  

SUMMARY OF ACTIVITIES
Participants can receive direct support in the creation, development, and maintenance of the GAFE domain infrastructure needed to support technology-enhanced classrooms.  Participants will join the Google+ Community to receive support and learn new methods for implementing of Add-ons.  These Add-ons will be used to extend the functionality of Google’s Services to improve workflow and automate process.

KEY RESOURCES
CloudLab Add-Ons



NYC DISTRICT- CHARTER COMPACT

PILOT LEAD
Sophie Knowles and Caroline Suh

CORE SYSTEM(S)
Curriculum and Instruction

GOALS
In January 2013, New Visions for Public Schools launched the NYC District-Charter Compact grant, in collaboration with the Gates Foundation. This project provides common core-aligned mathematics and literacy support for eight New York City middle schools. Through this collaboration, four  New Visions network schools and four independent charter schools incorporate inquiry-driven instruction to advance students' literacy and mathematics skills, providing the foundation they need to meet college readiness benchmarks throughout high school.  

SUMMARY OF ACTIVITIES
Participants will meet in teams, visit each other's classrooms and attend professional development sessions. Their action-based work produces this resource bank of adapted and refined instructional strategies that are centered on student learning.

KEY RESOURCES
Middle School Literacy Collaboration   •   Middle School Literacy Weekly Newsletter